Section 01
Introduction
These terms apply to the collection, processing, disclosure, and use of information by Nexval Infotech Private Limited and its affiliated companies in connection with our websites, products, and services.
Nexval is committed to maintaining the privacy and integrity of information. Certain employee information may be shared with external vendors for identity-control purposes, including ID-card preparation and background verification.
Section 02
Data collection
We may collect personal information from clients, employees, contractors, third parties, and other individuals where necessary for business or legal purposes.
- Name, alias, date or place of birth, and parent or guardian name
- Passport, driver's license, or taxpayer-identification details
- Telephone number, physical address, or recorded number
- Contact, address, and educational details
- ID proofs, salary documents, or banking details where legally required
Collection is limited to the minimum information required to fulfill a legal, statutory, contractual, or business requirement.
Section 03
Use of personal information
The main purposes for collecting personal information are:
- Providing services
- Maintaining legal, client, or management records, including invoicing and payroll
- Meeting legal, statutory, regulatory, compliance, and audit obligations
Information is used only for its intended purpose unless another use is required or permitted by law.
Section 04
Disclosure of personal information
Nexval does not routinely disclose or transfer personal information unless there is a legal or business requirement, including background verification, ID-card creation, or sharing with government and statutory authorities.
Nexval will not disclose, share, sell, or rent personal information except where a service provider or contractor needs access for the relevant service and is bound by physical and logical safeguards.
Section 05
Retention
Information is usually not retained after an associate period ends. Some information may be securely deleted or retained where required by law, contract, compliance, or professional standards.
Records may also be retained where access is primarily delivered through a customer's remote environment, such as a Citrix environment or Oracle system.
Section 06
Security
Nexval implements generally accepted physical and operational safeguards to protect information from loss, misuse, alteration, destruction, or unauthorized disclosure.
Only authorized personnel receive access, and they are expected to maintain confidentiality, security, and integrity. No transmission or storage method can be guaranteed completely secure.
Section 07
Fair information practices
Nexval identifies the following Fair Information Practices to protect personally identifiable information.
Collection Limitation
Limit collection to lawful and fair means.
Data Quality
Keep data relevant, accurate, complete, and current.
Purpose Specification
Define the purpose at the time of collection.
Use Limitation
Do not disclose data beyond the stated purpose without consent or authority.
Security Safeguards
Use reasonable safeguards against loss or unauthorized access.
Openness
Maintain transparency about developments, practices, and policies.
Accountability
Every data controller is accountable for complying with these principles.
Section 08
References
- Information Classification Policy, procedure, and standard
- Physical Security Policy & Procedure
- HR Procedure & Practices
- Information Security Policies
- Vendor Risk Management Policy
Questions about these terms?
Reach our company team and we will help you access, correct, or clarify your information.
Email info@nexval.ai